Mass Time Clock Entry

The MyFBO basic Time Clock feature is enabled by an Administrator. For more information, please see Staff Parameters.

Subscribers already using the Time Clock feature to track hourly time for employees can also use the Mass Time Clock Entry option to bulk enter time clock records when a number of employees attend a staff meeting or other special event. 

To actually "reserve" multiple staff so they cannot be scheduled by customers during a staff meeting, please read Fictitious Customers.

This option is available to Manager and higher level users from the Manage Tab / Resource Management Menu.

 

Mass Time Clock Entry for Staff Meeting / Special Event 

On the Mass Time Clock Entry screen, the following is required:

1. Enter the Event Date.
2. Enter the "From" and "To" times to create the clock in and clock out time.
3. Select the employees for whom you wish to generate time clock records.
4. Enter a description of the event. This is required and will show up as a remark on the time clock records.
5. Click the "Create Time Clock Records" button.
6. Notice the warning message presenting the option to cancel the action. Once time clock records have been created, they can only be revised manually on a one by one basis by a Manager level user or higher from the View Time Clock Only report. 
7. Once you click "OK" to proceed, confirmation is shown on the screen that the records were created. 

Note: If you attempt to create a mass entry time clock record for an employee who is already clocked in, a new record will not be created and you will receive an error message indicating that there is already an open clock-in.

8. The time clock records appear on the View Time Clock Only report with the description of the event included under Staff Remarks.

 

Steps 1 - 5  Mass Time Clock Entry Screen

 

Step 6  Mass Time Clock Entry Warning

Step 7  Mass Time Clock Entry Confirmation

 

Step 7  Mass Time Clock Entry Error Message

Step 8  Mass Time Clock Entry Records 

10/04/10 cli