ID Cards / Badges

MyFBO supports the creation, printing, and scanning of Identification Cards / Badges. ID Badges are created using subscriber defined logos, address, the staff member's or customer's name and picture, and a unique barcode assigned to each individual. 

The unique barcode allows for easy scanning for identification and accomplishing other tasks within the online system. ID Badges can be scanned using a barcode scanner. 

Example ID Badge

When you scan a badge, the system will place the customer in focus, show the customer's reservations in the main work area, and also pop-up the customer's profile.  

If you scan a dispatch ticket that has a temporary badge included, the system will attempt to find an open dispatch for that customer and start the check-in process.

To scan the bar code either from a badge or a dispatch ticket, first pop open the customer focus selector -- the yellow box where you would normally enter a few characters of the customer's last name -- and click and scan into that field. 

Scan Entry

If you prefer using the button menu system, you can scan a customer into focus by selecting Change Focus / By Scan. 

On the badge, the last 5 digits are the system's internal customer ID number. You can look up the same customer by entering that customer ID number in the focus field preceded by the pound sign. In our example, Bob Brown's badge code is MYPD900066, so typing #66 into the focus field will have the same result as scanning the badge.

Result from ID Badge Scan

 
Enable ID Badges

To create ID Cards, the following options must first be enabled via the Admin Tab / Features & Options:

• Documents Management Enabled
• Pictures / Images Enabled
• ID Badge Production / Reading Enabled

Enable ID Badges

Once the above parameters are enabled, a new "Badge" parameter becomes available via the Admin Tab / Parameters & Settings menu.

ID Badges Setup

Once enabled, the Badge Parameters need to be defined. 

1. Select Admin Tab.
2. Select Parameters & Settings.
3. Select Badge.
4. Fill in the required information (below) and Update.

Badge Parameters

• URL / Image ID of Header: 
   
  This allows you to specify an image for the header on the front of your ID Cards. The maximum image size is 190px wide x 50px high.
   
• Staff Title:
    
  You can specify a title for staff members.  
   
• Customer Title:
   
  You can specify a title for customers/members.  
   
• Barcode Font Name: 
   
  Enter the font name of the barcode font installed locally on your computer. For barcode production and scanning to work you must have installed a barcode font. You may download and install a barcode font at:
   
  http://www.idautomation.com/fonts/free/
   
  If the above font is installed, the entry into the "Barcode Font Name:" field would be "IDAutomationHC39M".
   
• URL / Image ID of Reverse: 
   
  This allows you to specify an image for the back of your ID Cards. The maximum image size is 190px wide x 285px high.

Creating ID Badges

Once the parameters are set, follow these steps to create a badge:

1. Place the customer in focus.
2. Click View/Update.
3. Select Pictures/Badges/Documents.
4. Next to Add / Replace Picture #1, select Upload and load a small photo for the badge
5. After an image has been added, next to Picture #1, select Badge to go the page to print the badge. Badges are displayed for printing as wallet size (2.25" x 3.25").

Review Picture and Click Badge

Print Badge

Temporary ID Badges

An alternative is to include a temporary badge on every Dispatch Ticket. As previously noted, scanning of a temporary badge on a printed dispatch ticket causes the system to search for an open dispatch for that customer and start the check-in process. To set this up:

1. Select Admin Tab.
2. Select Parameters & Settings.
3. Select Dispatch and Check-in.
4. Scroll down to the Dispatch Ticket Settings
5. Next to Include temporary ID badge, select where on the dispatch ticket that you wish for the temporary badge to appear.
6. Scroll to the bottom of the page and Save Settings.

Dispatch Ticket Temporary Badge

05/26/11 cli