Often two pilots will share the same flight and wish to split flight hours and charges between them. MyFBO addresses this situation by allowing for a second pilot in command to be added (by staff) to a solo rental flight reservation (NOT an instructional reservation). This allows for individual financial receipts, as well as accurate Time In Type recording against the appropriate pilot.

Note: For this option to work, you must have Seat Holder Reservations enabled in Reservation Type Parameters.

Scheduling

• First, make a typical solo reservation for Pilot A.
• After the reservation is made, go to the "Details" page of the reservation. Please review the screen shot below. Notice that the reservation type is Rental (SP), or Rental - Solo Pilot.
• Under "Other Actions", use the "Change/Add Command Pilot" line to add Pilot B to the reservation. Please review the screen shot below.

Reservation Details - Pilot A
 

• For our example, we will type in "br" to add Bob Brown as the second pilot, resulting in the screen shown below. 

Select 2nd Pilot

• Once the "Add Second Commander" button is selected, the system will check the qualifications of Pilot B, and add to the reservation as second pilot in command. 
• To return to the reservation details and view this change, use the "Calling Page" link at the bottom of the screen. Please review the screen shot below.

2nd Pilot Qualification Check

• Pilot A remains the main party on the reservation, but notice a 2nd Pilot has been added and reservation type has changed to Rental (S2), or Rental - Solo 2 Pilots. Please review the screen shot below.
• Reservation notifications are emailed to each pilot, and each will see the flight on their reservation list when they log in to the system.

Reservation Details with 2nd Pilot

Dispatch 

A time sharing reservation is dispatched just as any other reservation. 

• As Pilot A is the main party on the reservation, it will be dispatched from his name. 
• Both Pilot A and Pilot B will be listed for seat holder verification.
• Both Pilot A and Pilot B will be listed on the dispatch form.

Check-In

It is during the check-in process that flight hours and charges get divided between the two pilots.

• The flight shows up for check-in under Pilot A.
• On the check-in form, use Flight Segment Recording, as each pilot's portion of the flight will be recorded as a segment. Please review the screen shot below.

Check In

• Complete the resulting check-in screen, shown below, for Pilot A. Fill in the Arrival Airport, and the appropriate times and meter readings for this segment. These are the details that will create a financial receipt for Pilot A and generate the appropriate flight data for pilot records.

1st Segment - Pilot A

• Once the details have been completed, click the "Continue" button. This will result in the screen shown below. This screen is a summary of flight segments, and currently it shows the segment just completed for Pilot A. The next step is to create a segment for Pilot B (Bob Brown in our example). To do so, click the "Add a Segment Now" button.

Segment List - Pilot A

• For the second segment, complete the resulting check-in screen, shown below, for Pilot B. Fill in the Arrival Airport, and the appropriate times and meter readings for this segment. These are the details that will create a financial receipt for Pilot B and generate the appropriate flight data for pilot records. The difference is that this time the drop down selector under Pilot Log needs to be used to change the Commander to Pilot B (Bob Brown in our example).

2nd Segment - Pilot B

• Once the details have been completed, click the "Continue" button. This will result in the screen shown below. This screen is a summary of flight segments, and currently it shows the segments completed for both pilots. Also, the option now appears to "Split Ticket To Each PIC".

Segment List - Both Pilots

• Clicking the "Split Ticket To Each PIC" button results in the screen shown below. This screen verifies that the flight has been split and that the transaction for Pilot B (Bob Brown) is going to show up on the Review Tab as ticket 766. 

Ticket Split Notice

• Click the button to "Complete This Check-in", shown above, to continue the check-in process for Pilot A. Follow through to prepare and close the receipt.
• From the Review Dispatch Status page, shown below, locate the newly created ticket for Pilot B (Bob Brown).

Pilot B on Review Tab

• Click "GO" to continue the check-in process for Pilot B. This results in the screen shown below, where the "Continue Check In" button should be selected.

Pilot B Continued Check In

• The screen will appear for segment data entry, shown below, but it will be pre-filled with the information that was entered earlier. Simply click the "Continue" button to continue the check-in process for Pilot B. Follow through to prepare and close the receipt.

Pilot B Pre-filled Segment

03/04/10 cli